Who You Are

People find you to be an upbeat, self-motivated team player with excellent communication skills. You can move quickly between tasks and manage multiple deadlines while maintaining your attention to detail.

What You’ll Do

The Accounts Payable Specialist is responsible for managing the Accounts Payable (AP) process of assigned properties in a detailed and organized manner. This process includes the review, coding, and entry of invoices, responding to vendor inquiries, reconciling vendor accounts, assistance with creating/managing new vendor accounts, and preparing reports to management.

  • Invoice Processing:
    o Assemble, review, and code invoices and check requests
    o Flag and clarify any unusual or questionable invoice items or prices
    o Research and reconcile invoice discrepancies and issues
    o Report erroneous or suspicious invoice activity to AP/AR Manager
    o Enter and upload invoices into system
    o Monitor accounts to ensure payments are up to date
    o Correspond with vendors and respond to inquiries
    o Provide supporting documentation for audits
    o Maintain accurate vendor records
    o Maintain confidentiality of organizational information
    o Monthly Recurring Invoices
    o Coordinate proper coverage of assigned properties during planned PTO
  • Monitor Accounts Payable Inbox for vendor requests, invoices, etc.
  • Vendor Set-Up/Maintenance
    o Obtain and verify proper documentation (W-9/COI) for new vendor requests
    o Update as necessary (Address changes, COI updates/expirations, etc.)
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy, SOX guidelines, and accepted accounting practice
  • Assist with tracking and timely processing/payment of annual real estate taxes
  • Assist with other projects as needed
  • Support for and Adherence to DOC's Corporate Compliance Policies and Procedures
  • Attendance is an essential function of the job

    What You’ll Need

    • High School Diploma required; Associate degree preferred
    • 2+ Years Accounts Payable experience
    • Proficient in Microsoft Business Applications (Outlook, Word, or Excel)
    • Ability to communicate effectively verbally and in writing
    • Ability to interact with employees, tenants and vendors in a professional manner
    • Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness